Preparing for Carnival

Travel planning is the first big planning step taken right after Carnival. Many regular Mardi Gras visitors make their reservations for the next year as they're checking out for the current one. Same goes for restaurants--you want reservations at Commander's for next year, this year is the best time to make them. The weekend before Fat Tuesday through Ash Wednesday is the busiest time of the year for the New Orleans hospitality industry, with hotel occupancy rates at 98-100%. There was some concern this year that the casinos on the Gulf Coast were cutting into the number of people staying in New Orleans for the Sugar Bowl, but this won't happen at Carnival time. If 5% of last year's hotel guests go out to Biloxi, 5% more people will take their place for Mardi Gras.

For the people who put on Carnival, the initial preparation stage is to do a de-brief on the season that just concluded. Krewe captains meet with their officers and evaluate all aspects of the parade, discuss which bands they want to ask back next year, evaluate the performance of the police, and the behavior of the krewe members. After this is done, many will take a week or two off from Carnival, then things start back in earnest. The next step is to decide on a theme for next year's parade. For krewes that own their floats, this is a simple process. The captain and other officers meet with the artists from the company that builds their floats to kick ideas around. The School of Design usually chooses a historical or literary theme for the Rex parade. Others choose themes based on current events, movies, songs, etc. Krewes that rent their floats have a more difficult time putting a theme together. They have to wait until their float company puts together its rental pool, then see which ones can be assembled to make a parade. The other difficulty New Orleans krewes who rent has is a city ordinance that permits floats from being in only two parades in the city during a Carnival season. Some krewes use all of the floats from another krewe's parade, so they have to wait for that krewe to complete their plans before even starting theirs. Zeus in Metairie is an example of this. They parade on Lundi Gras evening with the floats Endymion used in the city the Saturday night before.

While the captain and the krewe officers work on the theme and floats, the float lieutenants are busy handling membership recruitment. New members are usually brought into a krewe when a current members resigns, or dies. Each individual float lieutenant is responsible for filling holes in their float's complement. There's always turnover in krewe membership, although it's often quite slow for the more popular krewes. Endymion and Bacchus are said to have membership waiting lists of over a thousand people each! Still, people get transferred to other cities, or they die, etc., so there is always a bit of on-going membership recruitment. It's important for a float lieutenant to get their members together as early as possible so orders for costumes, etc., can get put in on time. Much of the krewe-related throws and such have to be ordered from the far east, so this all requires a great deal of advance planning.

Getting all of this together obviously requires a great deal of money, so fundraising is also an important part of a krewe's preparation for Carnival. The arrival of casino gambling in Mississippi and Louisiana has forced many krewes to change their fundraising strategy radically. Many krewes have relied for years on the proceeds from bingo games. Many of the area's regular bingo players now head out to the riverboats or over to the coast to play slot machines. As a result, krewes are having to be more creative in terms of fundraising events, and some have also been forced to raise their membership dues a good bit. Fundraising is one of those year-round projects; the more events you have, the more money you can bring in. Krewes still have arrangements with area bingo parlors to sponsor different nights of the week, but they're having to branch out into raffles, mini-fairs and other events.

Being a member of a krewe's court is also a major expense, either for the member or for a young lady's family. While many krewes have different methods for choosing their king, the queen and court are almost invariably chosen by the captain and his officers. Preference is given to member's daughters who are of the right age (usually 17 to 22). Of course, a certain level of competition enters here, placing the captin and officers in a no-win situation. Choosing the court is actually a little bit easier for the "society" or "old-line" krewes, since the number of debutantes is fairly limited, and there are several opportunities for the ladies to each be a queen of a ball. It's the "non-society" krewes where the in-fighting gets heavy, since the fathers are normally only in one organization.

Many krewes do not exist simply to put on a parade one evening during Carnival season; they're year-round social clubs. Krewes will hold dances, crawfish boils and other social gatherings through the summer and fall. These events usually bring in a little extra profit helps fill up the krewe's coffers, while giving the members and their families an opportunity to get together. Many krewes hold a "Coronation Dance" in the fall, where the queen and maids for the coming year are presented, and the king is chosen. Krewes that hold such a dance often choose their king by lot from the members of a more exclusive "king's club." Any member who wants to be king can pay a premium in addition to his membership dues, and becomes a member of the king's club. On the night of the coronation dance, all of the names of the king's club members are placed in a hat or bowl and are drawn one at a time. The last name in is the king. This method serves several purposes: it brings in a little extra money, it guarantees that a member will only be chosen if they want to (and can afford to) be king, and eliminates in- fighting among krewe members for the honor.

Several krewes have also gone into the "ball business" in the off- season. New Orleans attracts many large conventions in the spring and fall, when the weather is relatively mild. These folks want to get a taste of what Mardi Gras is all about, so the organization holding the convention will contract with a krewe to present their ball one evening at a hotel. This is great fun for the krewe, since the king, queen and court get a chance to wear their costumes once again. It's also a great fundraising opportunity for the krewe, since they can charge the organization holding the convention a good bit of money for staging a ball.

By the time the fall rolls around, the only main item left to do is to line up the bands and marching groups for the next year. This has to wait until the school year starts, since the bulk of the marching groups in a parade are junior- and senior-high school bands. Many of the better high school bands will get offers from two parades held on the same night, so it's important that the schools fix their line-ups for the season early, giving the krewes enough time to contact alternates. Marching in parades is an important fundraising tool for the schools, so they take the process very seriously.

As the weather begins to turn from extremely hot to the more moderate temperatures of the fall, the heat begins to turn up on Carnival preparations. By August or September, hotels have hit the 90% or better mark for hotel occupancy. Companies and large families who rent out houses or apartments along St. Charles Avenue or in the Quarter begin to have trouble finding a place if they wait past September. Krewe members meet for costume fittings and to place orders for doubloons and other krewe-logo throws. The city and parish governmental agencies responsible for coordinating Carnival begin to hold meetings with krewe officers, school band directors, the police, and others to discuss plans for the coming season. By Thanksgiving, just about everything is in place, and ready to shift into high gear after Christmas. Some krewes will hold a Christmas social or dance, and some even hold their ball during the Christmas season, even though the official start of the Carnival season isn't until January 6th.

By the time the kids and grandkids are opening presents on Christmas morning, the stage is set, and it's then just a matter of implementing the plans. The floats are on schedule, the throw will arrive in a week or two, and the doubloons are just about done. Arthur Hardy's Mardi Gras guide has gone to press, and the Times-Picayune is ready to roll their Carnival insert one week prior to when parades begin. Popeye's has coached all of their managers on how to order extra food to accomodate hungry parade-goers, and band directors at schools beg the rest of the teachers to go easy on tests and homework during the two weeks of parades. Cops cram as much time as they can in with their families, because the sixteen hour days are about to start. With the exception of the hotels, restaurants, and bars in the Quarter, New Year's is just a family holiday, and everyone waits in anticipation of the year's biggest party.

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